Executive Coordinator
Parallax Technologies is a Sri Lanka based product development company who has clients in Sri Lanka, Dubai, UK & USA.
- Parallax Technologies (Pvt) Ltd
- Nugegoda , Colombo
Role Overview
The Management Assistant plays a crucial role in supporting upper-level management and executives in various administrative and organizational tasks. This position requires a high level of professionalism, discretion, and attention to detail. The Management Assistant serves as a key liaison between management, employees, clients, and external stakeholders, facilitating communication and ensuring efficient operations within the organization.
Key Responsibilities
Administrative Support:
- Provide comprehensive administrative support to executives and upper-level management, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents as requested.
- Maintain accurate records, files, and databases, ensuring confidentiality and integrity of sensitive information.
- Handle incoming calls, emails, and correspondence, prioritizing and responding to inquiries in a timely and professional manner.
Communication and Liaison:
- Serve as a primary point of contact for internal and external stakeholders, including employees, clients, vendors, and business partners.
- Facilitate communication between management and various departments, ensuring clear and effective dissemination of information.
- Coordinate meetings, conferences, and events, including logistics, agenda preparation, and follow-up actions.
- Act as a liaison between management and other departments, relaying directives, priorities, and updates as necessary.
Project Coordination:
- Assist in the coordination and execution of special projects, initiatives, and strategic initiatives as directed by management.
- Track project progress, milestones, and deadlines, providing regular updates and reports to management.
- Collaborate with cross-functional teams to ensure alignment and synergy in project execution and delivery.
Office Management:
- Oversee office operations and ensure a clean, organized, and productive work environment.
- Order and maintain office supplies, equipment, and inventory as needed.
- Coordinate office maintenance and repairs, liaising with building management and vendors as necessary.
- Assist in onboarding new employees, including preparing workspace, equipment, and necessary documentation.
Executive Support:
- Anticipate the needs of executives and proactively provide support to enhance their efficiency and productivity.
- Prepare meeting agendas, briefing materials, and presentations for executive meetings and engagements.
- Conduct research, gather data, and compile reports to support decision-making and strategic planning processes.
Skills and Qualifications
- Bachelor’s degree in business administration, management, or a related field (preferred).
- Proven experience in an administrative or executive support role.
- Exceptional organizational skills with the ability to multitask and prioritize tasks effectively.
- Strong communication skills, both verbal and written, with a high level of professionalism.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
- Ability to maintain confidentiality and exercise discretion in handling sensitive information.
- Detail-oriented mindset with a focus on accuracy and precision in all tasks.
- Adaptability and flexibility to thrive in a dynamic and fast-paced environment.
- Strong interpersonal skills with the ability to interact effectively with individuals at all levels of the organization.
Executive Coordinator
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Location:
Negegoda , Colombo
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Hours:
45h / week
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Working type
Full time
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Salary:
Negotiable